• Queen Mary University of London
  • Barts Health NHS
  • Bradford NHS
  • Manchester Uni

Privacy and Data Processing Statement

Updated 6 Jun 2023

Your data

Queen Mary University of London (QMUL) is the Sponsor for this study based in the United Kingdom. We will be using information from you (your genetic data), hospitals and GP surgeries (your medical records), and from national NHS sources (NHS Digital/England). QMUL will act as the data controller for this study - this means that we are responsible for looking after your information and using it properly. QMUL will keep identifiable information about you for 20 years after the study has finished.

Your rights to access change or move your information are limited, as we need to manage your information in specific ways in order for the research to be reliable and accurate. If you withdraw from the study, we will keep the information about you that we have already obtained. To safeguard your rights, we will use the minimum personally-identifiable information possible.

The QMUL privacy notice provides more information about how data is used. You can read that privacy notice here.

Our legal basis for data processing under GDPR is ‘task in the public interest’ and (special category for health data) ‘necessary for scientific research in accordance with safeguards’. Furthermore, we have individual written consent from each volunteer, which also provides a basis under English Common Law.


How your data is shared

Data for the Genes and Health project is analysed by researchers from universities and companies, like biotech and pharmaceutical companies, around the world. The data are stored and analysed in secure research databases that are controlled by QMUL.

When researchers want to use the Genes & Health resource they must apply to the study. All applications are reviewed by a committee at QMUL made up of scientists and doctors, and if the research uses a lot of data or is about a sensitive topic then we also ask our community advisory group to review the application. These reviews make sure that researchers are only doing research that will benefit health in the UK. Once applications are approved we give researchers access to the minimum amount of data needed to do their research.

Researchers must work inside a secure computer environment at all times (a Trusted Research Environment), are not able to take your data away with them, and can only download the overall results of their research after an approval process - not the data from individual volunteers.


How your data is processed

It is important that researchers can access and use the data only inside a secure environment, and that researchers have access to a lot of computing power in order to use modern analysis techniques. The databases used for Genes & Health data are controlled by QMUL but may be provided by third parties like the UK Secure eResearch Platform (for genetic, health record, and NHS Digital data) and Solita/Google Cloud Platform (for genetic and health record data). All platforms will have full CyberEssentials and ISO27001 accreditation. These databases allow approved researchers to use the data inside a secure environment and to access high performance cloud computing services, but don’t let researchers take out data on individuals. Secure platforms like these are recommended by the NHS for analysing large amount of data. Data will be stored only in the UK for Cloud and other service providers.

With access to your data, researchers will look for patterns between your genes and your health. For example if lots of people with a certain disease or condition all have a similar genetic makeup then that genetic makeup might provide clues about their disease, or if a group of people are diagnosed with a disease early or later in life then scientists can look for genetic changes that might be the cause.

Your genetic and health data data will be held in 'pseudonymised' format. This means researchers cannot link to your personal details. However the Chief Investigator is able to link if strictly necessary.


Your NHS England Data

The Genes & Health study receives health data from NHS England (used to be NHS Digital). When researchers at other universities or companies want to use your NHS England data they have to sign a sublicence agreement that holds them to strict security standards, and makes sure they can only do approved health research. Those researchers will be able to analyse your health data from NHS England inside a secure environment without seeing your name or other identifiable details.



If you have questions about how data is processed for the Genes & Health project, please contact us on elgh [at] qmul [dot] ac [dot] uk